Welcome to the Exchange and thank you for your post, can you clarify the details that you currently have to type in once you have scanned the document, I can only think of the 'sender' and 'subject' fields. Also it is worth logging an idea if it is a software improvement suggestion as then other users can vote on it.
I will do , however I’ve had a major system crash today and need a full server rebuild tomorrow which will take 4/5 hours I’m told
I’ll sort this once this is done
Thanks for the reply