Care Management Platform (CMP)
Build 0.0.0.4081 | September 20th, 2019
These are the highlights of the changes available in this week’s Care Management Platform (CMP) release. It should be noted that this week’s release contains several Voice of Customer items that deliver on recent requests from customers that are actively using CMP to operate their practices.
This week’s release include the implementation of the initial solution for reporting on collections by provider. CMP users now have the ability to apply payments directly to providers, crediting them with the collections that have occurred. Once applied, the Applied Payment report provides payment totals with details to facilitate collections-based payroll activities. Payments that have not yet been assigned to providers can also be easily identified via the Unapplied Payments report.
Payments can be applied to providers directly via the payment transaction in the patient’s Ledger (or via the Unapplied Payments report). Once a payment transaction has been posted to the ledger, users can apply this payment to providers by clicking on the new “Apply This Payment” hyperlink in the Payment Details (accessible when left clicking on the ledger transaction to expand the item). The new “Apply This Payment” dialog is displayed, providing users with the list of available providers and the amount of the payment that is unapplied. User can then simply define the dollar value to apply to each provider in the “Amount Paid” fields. The UI will automatically update the Unapplied Amount as the payment is distributed amongst the providers and will prevent users from applying more than is available (e.g., more than the original payment amount or more than what is currently unapplied). Once the user clicks “Save”, the amounts are applied to the designated providers and this information will be updated in the new Applied Payments report UI (Location Tab → Financial → Applied Payments).
It should be noted that the “Apply This Payment” dialog always shows the current state of the payment and the application of its funds, reflecting any changes that have occurred over time. Users can correct applied payments at any time, to address instances in which payments have been applied to the wrong provider. This is done via the exact same process of applying the payment - selecting the payment transaction, clicking “Apply This Payment”, and then assigning monies to providers. Users can modify the amounts applied to given providers and then save the changes. These changes will then be reflected in the Applied Payments report UI for the applicable reporting period. A given payment’s entire application history, including all modifications, can be viewed via the (printed) Applied Payments report when run for the period from the original payment application through its latest modification.
The application of payments, location-wide, can be reviewed via the new “Applied Payments” report UI (Location Tab → Financials → Applied Payments). As with most report-based screens in CMP, this provides a live, filterable view of data. By default, details of the current month’s applied payments will be displayed, so that users can see the latest payment applications that have occurred. Users can also filter this report by associated providers, payment types, or time period (in which the payment application event occurred) to be able to view. This UI also provides some useful summary statistics (KPIs) for the current view, including the number of payments, the total collections amounts, and a summary of the payment applications that occurred. Lastly, users can also print (.PDF) or export (.CSV) the current report view to allow for additional communication, documentation, or use of this applied payments data.
The Applied Payments report provides detail, on a patient-by-patient basis, of all payment application events that occurred within the reporting period (e.g., based on the current filter settings). This includes details about the original payment transaction, such as how much the payment was for and when it was collected, as well as details about the payment application event, including how much was applied (the “Net Applied Amount”), to which providers, and how much remains unapplied. Each payment transaction in the Applied Payments report can be clicked to display the Payment Summary information (identical to the Patient Ledger UI), allowing users to navigate to the Patient Ledger, adjust the payment transaction, or apply the payment (e.g., apply an unapplied monies or adjust the existing payment application). Any changes made to the payment applications (upon saving) will be automatically reflected in the report. This includes the total amount applied, any payment application adjustments, how much money was applied to providers, and how much money (of these payments) was left unapplied.
It should also be noted that the print report (.PDF) for Applied Payments includes details on the payments that have been applied during the reporting period for each applicable provider (again, based on the user’s current view / filter settings). This printed report includes the payment applications for each provider, breaking down these distributions credited to the provider on a payment-by-payment basis, including any payment application adjustments that occurred within the period and a total for the provider for the reporting period. This will help support practices that pay providers based on collections that occurred during the pay period.
As previously alluded to, the Applied Payments screen also includes a filter setting that allows the user to view all payments that have been posted during the defined reporting period which also have any unapplied monies. Again, by default, the Unapplied Payments report will display those unapplied payments (or payments with unapplied amounts) posting during the current month. Much like the Applied Payments report, this screen provides detail on these payment transactions, the current application / distribution details (amounts and providers) if applicable, and the currently unapplied amounts. Users can click on the transaction to view the additional payment transaction details and provide a means for viewing the patient’s ledger, adjusting the payment, or applying the payment. As the remaining, unapplied monies are applied to providers, the payment will be removed from this report and included in the updated Applied Payments report. As with the Applies Payments report, the current view of the Unapplied Payments report can be printed (.PDF) or exported (.CSV) to support additional usage of this data.
We are excited to provide this initial step towards supporting collections-based payroll workflows and a more robust system of financial reporting in CMP. We look forward to receiving feedback from our users and are already planning to enhance the applied payments functionality. This includes the ability to associate payments with specific procedures / production that has been posted, including the ability to apply adjustments and write-offs that have been posted.
The following fixes and optimizations have been added to CMP this week.