Understood. Absolutely, new patients sign all HIPAA forms. But our office has been in business 30 yrs. I have to make sure we have consent from those patients prior to implementing HIPAA.
When I think of HIPAA, there's other forms, not just the Acknowledgement. In our office, the following need updating:
Consent to Communicate via mail/email/text/phone: All patients, at least yearly.
Consent for Use and Disclosure (for Healthcare Operations and to disclose to family members): All patients who just turned 18. Actually, after they turn 18, they get the full pack of forms, incl. our Office Policy. (Their parent might have signed HIPAA when they were 13.)
That's why I want the HIPAA date on the In-Office screen or DATES tab, "at a glance". So, if I saw an "old" HIPAA date or 00/00/0000, it would prompt me to research their chart and get forms ready before they walked in, if needed.
thanks, you said what I actually was trying to say. We've been around for over 31 years and a lot has changed in the world since we started.
I had posted a discussion about this about a month ago and hadn't received any responses. I was hoping there was an easy way to check for updated HIPAA information without having to dig all around. From what I understand It isn't HIPAA law/requirement to resign on a yearly basis but it is our company policy to have a new one signed each year. Being an Oral Surgeon's office, our patients aren't typically consistent patients such as they may be at a general dentist. So if we had a patient in for one treatment plan and they didn't return again until a few years later for something else, things happen and life changes - people get married/divorced, etc so making sure we have an updated HIPAA on file allowing or not allowing certain people access to their account.
Come to think about it, my general dentist office that I've been seen at regularly since 2009 hasn't ever asked me to sign an updated HIPAA form so I'm not sure who I have on it. I can assume but not for sure.
Just curious how your office handles patients who turn 18...if you have them sign a new pack of forms since they are now legally responsible adults, do you also Move them to their own account at this time?
Yes, I always have 18 year olds sign their own set of HIPAA forms.
No, I don't always move the 18 year olds to their new account. Who's paying the bill? If parent pays, the 18 yr old stays in parents' account. If patient is paying for the entire bill or if parent says patient must pay their own copay, then the young adult gets moved to their own account, and I move parents' insurance with them. But, the latter is not common. For example, this minute I have a 25 y.o. sister and her 21 y.o. brother in office now. Both covered by Dad's plan. Dad always pays their bills. So, they stay in Dad's account but I have HIPAA forms signed by themselves.
Hmmm...I'm on Softdent version 18.0.0. Something's changed. I used to see last HIPAA date under PATIENT - Dates. I don't see HIPAA listed there anymore.
Using the eForms module will allow you to have the patients sign a HIPAA form each year, and keep a copy of all of those forms on file (without scanning, importing, etc.). It is a very easy way to keep track of all forms signed by patients.