NEA Attachment Size

[aloralsurgery]

Several insurance companies require us to send our anesthesia log/form with the claim. It is a written form, which we then scan into the chart as a jpg file. When I attempt to attach it as an NEA Attachment, it will not let me save or send the attachment and tells me it is too large. Here is the pop-up: 

Am I missing something? Do I have something set up incorrectly? I am able to attach it on the "back end" once I open FastAttach/Vyne to submit the attachments, but it takes a lot of extra time.

[woms.accounts · Accepted solution]

I used to have that same problem for the exact same reason. I've messed with different scanning resolutions to no avail. 

Here is the work around I came up with:

1) Open the scanner tool & scan the anesthesia record just into my computer (instead of into WinOMS because that is significantly slower for me). My computer automatically saves these scans as PDFs, but this works with an image as well.

2) With the PDF or image open, I use the Windows snippet tool to basically take a screenshot.

3) I paste that screenshot into Microsoft paint, then save the image as a .jpg.

4) Then I put that image into the patient's chart in WinOMS.

This process brings the image size down from 400 KB to 146 KB. It sounds a little cumbersome, but in reality takes me about a minute to do. Again, not ideal, just a work around that I found works for us for now. (I feel like all of WinOMS is work arounds)

[aloralsurgery]

I hadn't thought about snipping it- I just assumed that would be the same size. Thank you! Do you do the same thing with any notes you have to send? I would hate to be forced to have duplicate files of the same chart notes.

[woms.accounts]

Many apologies for the very late response -- I just saw that you asked another question! Yes, any time I need to attach a document via NEA, I use the snippet tool to reduce image sizes. Keep in mind this is also reducing the image quality, so I do not recommend using this for x-rays/photos. (I think WinOMS has built in image compression for attaching x-rays/pictures though so that shouldn't be a problem).