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FormerPLM
Premolar III

Electronic Signature Expansion

Hello again SoftDent Community,

I'm working on expanding the use of electronic signatures in SoftDent and I would really appreciate your feedback.  

I would like to add Topaz signature functionality to Clinical Notes, Treatment Planning, and paper Rxs.  The feature would work like this:

1) For Clinical Notes and TP's, if the system has Topaz enabled (Startup -> Preferences -> Use Topaz), we would prompt for the provider's signature after the notes is typed and "OK" has been clicked.  We will dp this with adds and amendments.  

Here's a short video to show you what I mean.  
http://adobe.ly/2ezX7VB

What feels strange (probably looks strange too) is that the signature will show up under each note, next to the date stamp. What are your feelings on this?  Will this look messy or crowded when you have several notes on the patient?  Any other ideas on how to display the signature?

2)  For paper prescriptions,  you would follow your current workflow and you will be prompted for the electronic signature after clicking "OK".  The signature will appear in the signature area of the printed Rx.  What are your thoughts on this?  

3)  An additional idea is to store each signature at the user level.  Each provider would sign via Topaz one time and the signature would be saved to be used on letters, recalls, marketing, emails, etc.  This would be for non-clinical functions.  For things like clinical notes, we need the biometric data (pen pressure, size of loops, speed of the signature, etc) to prove the source of the signature if it should become a legal issue.  

Would love your feedback!

Thank you again,

Jeff

5 Replies
drcavola
Premolar III

Re: Electronic Signature Expansion

Having just sold my Dad's home, and having the do the transaction long distance, I would like to see an enhancement similar to the Docusign application.  I suppose this would be a variation of option 3 above, with each user storing their own signature AND initials.  Signatures for appropriate user rights (ie, only docs to sign prescriptions, but appropriate and allowable for chart notes) and initials for end of notes.  I would think standard initials to be prompted to insert at the end of each, or combined, clinical note, but also signature promptings for note modification by any user, or note review by any doctor.

In addition, it would be REALLY nice for ANY change in the account screen (demographic change, insurance change, etc.) as well as patient screen to prompt for a user initial or user signature.  That is a LONG time due.

bayarea
Canine III

Re: Electronic Signature Expansion

This would be a marvelous addition to the eforms, so that patients can not just read the eform before their appointment, but use an electronic signature from their own mobile or PC device. If we can do that to submit our taxes online...

pksaari79
Premolar III

Re: Electronic Signature Expansion

Would love to use signature pad for treatment plans.....one less item to sign and scan. Kay Saari

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cherring227
Canine III

Re: Electronic Signature Expansion

Love the idea of having the signature saved for letters and marketing!!

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uniondental
Canine III

Re: Electronic Signature Expansion

What would also be a great enhancement is the ability to use the larger Topaz 4x3 pads with the text visible so a patient could review and sign all in one step. 

Also the Inoffice does NOT have an icon for E-Forms that need review/signature which would be immensely helpful. The schedule screen has an icon but I am trying to transition staff to the inoffice due to problems with communication when only checking in etc from the scheduler.  Just a thought  

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